Teams Download for Windows: How to Get Started with Microsoft Teams on Your PC
If you are looking for a way to communicate and collaborate with your team members, colleagues, or clients online, you might want to consider using Microsoft Teams. Microsoft Teams is a cloud-based platform that allows you to chat, call, meet, and share files with anyone, from anywhere, on any device. In this article, we will show you how to download and install Microsoft Teams on your Windows PC, and how to use its features and functions. We will also share some tips and tricks for making the most out of Microsoft Teams on Windows.
What is Microsoft Teams and Why You Need It
Microsoft Teams is a part of the Microsoft 365 suite of applications that enables you to work together with your team in a secure and productive way. With Microsoft Teams, you can:
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Create and join teams and channels based on your projects, departments, or topics of interest.
Schedule and join online meetings and video conferences with up to 10,000 participants.
Chat and share files, images, videos, links, polls, and more with your team members in real-time.
Use apps and workflows from Microsoft and third-party providers to enhance your teamwork.
Access your email, calendar, contacts, tasks, notes, and other Microsoft 365 apps from within Microsoft Teams.
Integrate Microsoft Teams with other platforms and services such as SharePoint, OneDrive, Power BI, Yammer, Stream, Planner, Forms, etc.
Microsoft Teams is designed to help you stay connected and organized with your team, whether you are working from home, office, or anywhere else. You can use Microsoft Teams on your Windows PC, Mac, iOS, Android, or web browser.
Microsoft Teams Pricing and Plans
Microsoft Teams offers different pricing and plans depending on your needs and preferences. You can choose from the following options:
Microsoft Teams Free: This is a free version of Microsoft Teams that allows you to use the basic features such as chat, meetings, file sharing, etc. with up to 300 users. You can also use some apps and integrations with this plan.
Microsoft 365 Business Basic: This is a paid plan that costs $5 per user per month (annual commitment) and includes all the features of the free plan plus more storage space (1 TB per user), email hosting (50 GB mailbox), web versions of Office apps (Word, Excel, PowerPoint), etc.
Microsoft 365 Business Standard: This is a paid plan that costs $12.50 per user per month (annual commitment) and includes all the features of the Business Basic plan plus desktop versions of Office apps (Word, Excel, PowerPoint), Outlook Customer Manager, Bookings, MileIQ, etc.
Microsoft 365 E3: This is a paid plan that costs $20 per user per month (annual commitment) and includes all the features of the Business Standard plan plus advanced security and compliance tools (eDiscovery, Data Loss Prevention), unlimited storage space (5 TB per user), audio conferencing, etc.
You can compare the different plans and features of Microsoft Teams .
<h2 How to Download and Install Microsoft Teams on Windows
If you want to use Microsoft Teams on your Windows PC, you need to download and install the desktop app. Here are the steps to do that:
Step 1: Go to the Official Microsoft Teams Download Page
The first thing you need to do is to go to the official Microsoft Teams download page . You will see a page like this:
You can also access this page from the Microsoft Teams web app by clicking on the Download desktop app link at the bottom left corner.
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Step 2: Click on the Download for Desktop Button
The next thing you need to do is to click on the Download for desktop button. This will start downloading the setup file for Microsoft Teams on your PC. The file name will be something like Teams_windows_x64.exe or Teams_windows_x86.exe depending on your system architecture.
Step 3: Run the Setup File and Follow the Instructions
The last thing you need to do is to run the setup file and follow the instructions on the screen. You will need to accept the license agreement, choose a destination folder, and wait for the installation to complete. Once the installation is done, you will see a message like this:
Congratulations! You have successfully downloaded and installed Microsoft Teams on your Windows PC. You can now launch the app and sign in with your Microsoft account or work or school account. How to Use Microsoft Teams on Windows
Now that you have downloaded and installed Microsoft Teams on your Windows PC, you might be wondering how to use it. In this section, we will show you how to create and join teams and channels, how to schedule and join meetings and video calls, how to chat and share files with team members, and how to use apps and workflows in Microsoft Teams.
How to Create and Join Teams and Channels
A team is a group of people who work together on a common project or goal. A channel is a sub-section of a team where you can have focused conversations and share files related to a specific topic. You can create and join teams and channels in Microsoft Teams as follows:
To create a team, click on the Join or create a team button at the bottom left corner of the app. Then, click on the Create a team button and choose a team type (Class, PLC, Staff, or Other). Next, give your team a name, description, and privacy setting (Private or Public). Finally, add members to your team by typing their names or email addresses and assigning them roles (Owner or Member).
To join a team, click on the Join or create a team button at the bottom left corner of the app. Then, browse the available teams or search for a team by name or code. Next, click on the Join team button and wait for the approval of the team owner (if the team is private).
To create a channel, go to the team where you want to create a channel and click on the More options icon (three dots) next to the team name. Then, click on Add channel and give your channel a name, description, and privacy setting (Standard or Private). Finally, click on Add.
To join a channel, go to the team where you want to join a channel and click on the More options icon (three dots) next to the team name. Then, click on Manage channels and select the channel you want to join. Next, click on the Join button.
You can also create and join teams and channels from the Microsoft Teams web app or mobile app.
How to Schedule and Join Meetings and Video Calls
A meeting is an online event where you can communicate with your team members or other participants using audio, video, chat, screen sharing, whiteboard, etc. You can schedule and join meetings and video calls in Microsoft Teams as follows:
To schedule a meeting, go to the Calendar tab on the left side of the app. Then, click on the New meeting button at the top right corner of the app. Next, fill in the details of your meeting such as title, date, time, location, attendees, etc. You can also add an agenda or notes for your meeting. Finally, click on Save.
To join a meeting, go to the Calendar tab on the left side of the app. Then, find the meeting you want to join and click on it. Next, click on the Join button at the top right corner of the app. You can also join a meeting from an email invitation or a chat message.
To start a video call, go to the Chat tab on the left side of the app. Then, select a chat with one or more people you want to call. Next, click on the Video call button at the top right corner of the app. You can also start a video call from a channel by clicking on the Meet now button at the bottom of the channel.
To join a video call, go to the Chat tab on the left side of the app. Then, find the chat with the video call you want to join and click on it. Next, click on the Join button at the top right corner of the app. You can also join a video call from a notification or a banner.
You can also schedule and join meetings and video calls from the Microsoft Teams web app or mobile app. How to Chat and Share Files with Team Members
A chat is a private or group conversation where you can send and receive messages, files, images, videos, links, emojis, stickers, GIFs, etc. with your team members or other contacts. You can chat and share files with team members in Microsoft Teams as follows:
To start a chat, go to the Chat tab on the left side of the app. Then, click on the New chat button at the top left corner of the app. Next, type the name or email address of the person or people you want to chat with and press Enter. You can also add a subject for your chat if you want. Finally, type your message in the box at the bottom of the chat and press Enter or click on the Send button.
To reply to a chat, go to the Chat tab on the left side of the app. Then, find the chat you want to reply to and click on it. Next, type your message in the box at the bottom of the chat and press Enter or click on the Send button.
To share a file, go to the Chat tab on the left side of the app. Then, select a chat where you want to share a file. Next, click on the Attach button at the bottom of the chat and choose a file from your computer, OneDrive, or other sources. You can also drag and drop a file into the chat. Finally, add a message if you want and press Enter or click on the Send button.
To view a file, go to the Chat tab on the left side of the app. Then, find the chat with the file you want to view and click on it. Next, click on the file name or icon to open it in Microsoft Teams or in another app.
You can also chat and share files with team members from the Microsoft Teams web app or mobile app.
How to Use Apps and Workflows in Microsoft Teams
Apps and workflows are tools and services that you can use in Microsoft Teams to enhance your teamwork and productivity. You can use apps and workflows in Microsoft Teams as follows:
To use an app, go to the Apps tab on the left side of the app. Then, browse or search for an app that you want to use. Next, click on the app name or icon and follow the instructions to install or use it. You can also access some apps from other tabs such as Chat, Teams, Calendar, etc.
To use a workflow, go to the Flow tab on the left side of the app. Then, browse or search for a workflow that you want to use. Next, click on the workflow name or icon and follow the instructions to create or use it. You can also create your own workflows using Microsoft Power Automate.
You can also use apps and workflows in Microsoft Teams from the Microsoft Teams web app or mobile app.
Tips and Tricks for Using Microsoft Teams on Windows
In this section, we will share some tips and tricks for using Microsoft Teams on Windows more effectively and efficiently. Here are some of them:
How to Set Your Availability Status and Notifications
Your availability status shows your presence and availability to your team members and contacts in Microsoft Teams. You can set your availability status and notifications in Microsoft Teams as follows:
To set your availability status, click on your profile picture at the top right corner of the app. Then, choose one of the options from the drop-down menu: Available (green), Busy (red), Do not disturb (purple), Be right back (yellow), Away (yellow), or Offline (gray). You can also set a custom status message if you want.
To set your notifications, click on your profile picture at the top right corner of the app. Then, click on Settings > Notifications. Next, choose how you want to receive notifications for different activities such as mentions, replies, chats, meetings, etc. You can also turn on or off sounds and banners for notifications.
How to Use Keyboard Shortcuts and Commands
Keyboard shortcuts and commands are quick ways to perform actions in Microsoft Teams using your keyboard. You can use keyboard shortcuts and commands in Microsoft Teams as follows:
To use keyboard shortcuts, press Ctrl + . (period) to see a list of keyboard shortcuts for Microsoft Teams. You can also see some keyboard shortcuts by hovering over buttons and icons in the app.
To use commands, press Ctrl + E to open the command box at the top of the app. Then, type a slash (/) followed by a command such as /call, /chat, /goto, /help, etc. You can also type a question mark (?) followed by a query such as ?how to use teams, ?what is power bi, etc. You can also see some commands and queries by typing / or ? in the command box.
How to Customize Your Background and Theme
You can customize your background and theme in Microsoft Teams to make your app more personal and appealing. You can customize your background and theme in Microsoft Teams as follows:
To customize your background, click on your profile picture at the top right corner of the app. Then, click on Settings > Background effects. Next, choose one of the options from the list: Blur, None, or an image. You can also upload your own image by clicking on the Add new button. Finally, click on Apply.
To customize your theme, click on your profile picture at the top right corner of the app. Then, click on Settings > General > Theme. Next, choose one of the options from the drop-down menu: Default (light), Dark, or High contrast. Finally, click on Save.
Conclusion
In this article, we have shown you how to download and install Microsoft Teams on your Windows PC, and how to use its features and functions. We have also shared some tips and tricks for using Microsoft Teams on Windows more effectively and efficiently. We hope you have found this article helpful and informative. If you have any questions or feedback, please feel free to leave a comment below.
FAQs
Here are some frequently asked questions about Microsoft Teams on Windows:
Q: How do I update Microsoft Teams on Windows?
A: Microsoft Teams updates automatically on Windows. However, if you want to check for updates manually, you can do so by clicking on your profile picture at the top right corner of the app. Then, click on Check for updates.
Q: How do I uninstall Microsoft Teams on Windows?
A: If you want to uninstall Microsoft Teams on Windows, you can do so by following these steps:
Close Microsoft Teams if it is running.
Go to Control Panel > Programs > Programs and Features.
Find Microsoft Teams in the list of programs and click on it.
Click on Uninstall and follow the instructions.
Q: How do I sign out of Microsoft Teams on Windows?
A: If you want to sign out of Microsoft Teams on Windows, you can do so by clicking on your profile picture at the top right corner of the app. Then, click on Sign out.
Q: How do I switch accounts in Microsoft Teams on Windows?
A: If you want to switch accounts in Microsoft Teams on Windows, you can do so by clicking on your profile picture at the top right corner of the app. Then, click on Switch account and choose the account you want to switch to.
Q: How do I contact support for Microsoft Teams on Windows?
A: If you need help or support for Microsoft Teams on Windows, you can contact support by clicking on your profile picture at the top right corner of the app. Then, click on Help > Contact support and fill in the form with your details and issue. 44f88ac181
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